Navvis
  • 10-Aug-2017 to 09-Oct-2017 (CST)
  • Operations
  • Ballwin, MO, USA
  • Full Time

Position Summary:

Responsible for providing administrative and office support activities for multiple leaders at the VP and SVP level.  In this highly visible role, the Administrative Assistant must be highly collaborative in working with firm executives, consultants, and Navvis team members.

Position Responsibilities:

  • Extensive calendar scheduling using Microsoft Outlook to include meetings, conference calls, work sessions, etc.
  • Arranges and coordinates internal meetings and events.
  • Arranges travel accommodations (airlines, hotels, ground transportation) and assists with client hospitality services when clients or guests are on site.
  • Assures timely and accurate communications with clients regarding meetings, schedules and other project logistics; receives telephone, email and mail inquiries.
  • Assist with business expenses and travel receipts.  Prepare expense reports and file for reimbursement.
  • Prepares presentations - printing and binding.
  • Establishes and maintains electronic and hardcopy files.
  • Maintains office supply levels and ensures equipment is in efficient working order.
  • Maintains open, effective communications with Navvis & Company team members in the local office and across the organization.
  • Manages internal video conferencing.
  • Handles confidential matters with external and internal stakeholders.
  • Works independently, and as a part of the team.
  • Multi-tasks effectively to manage projects and day to day issues, as they arise.
  • Provides back up support to members of Senior Leadership, consultants and other members of the administrative team as needed.
  • Processes mail including FedEx online courier service.
  • Other duties as needed.

Preferred Qualifications:

  • 2 - 5 years as an Administrative professional.
  • Ability to work 8AM - 5PM, Monday through Friday.
  • High level of proficiency in Microsoft Office programs, especially Outlook Scheduling.
  • Ability to meet deadlines, prioritize, organize and multi-task successfully.
  • Excellent verbal/written communication skills, organization skills and attention to detail.
  • Ability to produce high quality, error free documents, excellent proofreading and editing skills.
  • Skill in exercising a high degree of initiative, professionalism, independent judgement and discretion.
  • Strong critical thinking and problem resolution skills.
  • Ability to work effectively as an independent contributor, and also as a team.
  • Flexibility and ability to effectively adapt to change.
  • Commitment to quality, continuous improvement and excellent customer service.
  • Experience in organizing events, meetings and conferences.
  • Ability to work under tight deadlines and handle confidential material.
  • Poise and professionalism in interactions with others.
  • Occasional business travel required (company meetings)

Degrees/Licensures:

  • High School Diploma
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